Showing posts with label blogosphere. Show all posts
Showing posts with label blogosphere. Show all posts

Friday, April 24, 2009

The "Digital Water Cooler"

If you haven't already done so, go to CSPSRenewal to read their latest column where they comment on the work of Andrew Keen and draw parallels with GCPEDIA. I believe it is one of their finest posts (at least on par with this other favourite of mine)... and I really liked the "digital water cooler" analogy!

I often laugh at some of the discussion that goes around the water cooler, because the people engaging in them seem to believe that they can solve the world's problems (or at least all the organization's problems!). Of course, rarely any action results from these chats. But what I find fascinating about the "digital water cooler" is that many conversations have actually turned into concrete actions!

That being said, there is some truth to Andrew Keen's controversial quote reported in the post:
“... we use the Web to confirm our own partisan views and link to others with the same ideologies. Bloggers today are forming aggregated communities of like-minded amateur journalists … where they congregate in self-congratulatory clusters. They are the digital equivalent of online gated communities where all the people have identical views and the whole conversation is mirrored in a way that is reassuringly familiar. It's a dangerous form of digital narcissism; the only conversations we want to hear are those with ourselves and those like us.”
Although I don’t like his statement, I must admit that I am guilty of "congregating in self-congratulatory clusters" (i.e. with my friends from CPSRenewal, GC20, etc.). Indeed, it can be construed in part as a form of narcissism. But it must be contrasted with its opposite (i.e. the absence of congregation) in order to be fully appreciated.

Novel ideas are seldom popular, especially if they challenge:
  • The status quo;
  • What has worked well for people in the past;
  • What brought these people success;
  • What characterized the environment that enabled them to succeed.
(For more on this, allow me to indulge in some "self-congratulatory behaviour" and refer you to this post.)

There’s no denying that the vocal minority of individuals upholding new ideas do enjoy sharing with like-minded people and actually need the interaction. But it is much more than simply navel-gazing, or merely a form of support group. I believe it is a necessary step to refine these novel ideas, give them strength, and craft the messaging around them so that they become accessible to and understood by the majority of people who don’t share them yet.

I am one of those individuals who is always looking for great “pieces of writing that will bolster my position”. This is exactly my intent with most of the links I share on this blog. For every great article I come across written by a like-minded blogger, I have reviewed at least 10 to 20 other posts that did not support my position, and I’m not even talking about all the articles that support exact opposite position. In other words, I’m 100% biased, and that is why I have a blog.

As David Eaves suggests, the beauty of blogs is that "they sift through the information that is out there and tease out what is important and what is relevant and write it up in a readable and accessible fashion." If you accept the inherent bias of blogs (and I am definitely not suggesting that blogs are more biased than newspapers or other media), blogs can be a goldmine of information and insight.

Blogging, like so many other editorial forms, filters the information to make it relevant for readers. Furthermore, blogs - just like books or any other media - offer something that readers are looking for: perspective. That's where bloggers offer a unique value: they provide a storyline, a rationale, a logical argument that articulates what people are feeling, a framework for thinking about complex issues. Most people don't run short of opinions; what they sometime lack though are the arguments that would give weight to their opinions and a narrative to tie these arguments together. The purpose of a blog is not to be objective, but to offer a point-of-view.

In that regard, there's no question that Web 2.0 levels the playing field between "amateurs" and "professionals". But no matter in which camp you fall, credibility remains a key currency. The democratizing power of the Web closes the credibility gap between professionals and amateurs. This can be worrisome for professionals whose status is at risk of losing ground. Let's now consider the federal public service and GCPEDIA.

The public service’s highly professional workforce is composed in large part of specialists: experts in their respective domain. Traditionally, it takes years before one can establish him or herself as an expert - approximately 10,000 hours as Malcom Gladwell and Geoff Colvin suggest. But while historically, one would get these 10,000 hours from their day job, the rules have changed and people can now develop their expertise on the corner of their desk or after-hours.

Enters GCPEDIA, and more broadly, the democratization of the Web. All of a sudden, the old rules no longer applied. The accomplished experts and specialists who, up until this point, pretty much decided what information and ideas would get filtered in or filtered out, no longer have a monopoly on knowledge and now face some competition of their own in the form of “amateur” experts and specialists, thanks to GCPEDIA and social networking websites in general. Anyone with a brain and a perspective can now have meaningful influence and develop and expertise.

Personally, GCPEDIA has been hugely beneficial in allowing me to share information, knowledge and perspectives that would otherwise (and in fact has been) filtered through the chain of command or by process gate-keepers. Now it is made accessible to anyone and everyone. Scary thought? You decide ;-)

Wednesday, February 25, 2009

Should Public Servants or Public Administrators Even be Allowed to Use Web 2.0 at Work?

I just read an interesting post by recent "unofficial" public servant blogger Laura Wesley. She wraps-up her post by asking if public servants should be allowed, or even encouraged, to blog.

A similar question was discussed at a conference for government communicators I was attending yesterday: "How should we handle the resistance to Web 2.0 in the public service?". Despite the fact the audience was composed of communicators and IT specialists who obviously embraced technologies, the relatively young age of the crowd, and the near absence of senior executives in the room, I was amazed by the level of risk-aversion and the arguments raised by the participants. Instead of finding solutions to address the resistance towards Web 2.0, it seemed to me that most comments favoured extreme prudence.

On the surface, I would describe the problem around the use of Web 2.0 technologies in the public service as follows:
  1. The people who know best how to operate Web 2.0 and draw the most value from it are, generally speaking, not the decision-makers.
  2. While most people recognize the potential benefits of Web 2.0 for government, no one wants to be the first to make a mistake.
  3. (Loop back to #1)
If you dig beneath the surface though, the REAL problem emerges. The next time you sit in a meeting or attend a presentation about Web 2.0 and the discussion (invariably) shifts to the risks of using these technologies in the public service, I challenge you to find a single argument that is not based on the assumption that employees can't be trusted.

In order to break the cycle, decision-makers should rely on the people who know best how to operate Web 2.0 to set positive precedents and ensure that whatever mistake is made (because there will invariably be some) is small enough (as to not cause a crisis), done early enough (so that it's seen as a necessary part of learning), and detected quickly enough (so that we show we're on top of things). This is more a less the approach taken by my organization with regards to the use of social networking websites (i.e. Facebook) by employees.

Failure to trust employees to behave properly or make appropriate use of Web 2.0 will result precisely in the kind of situation a risk-averse public service is most afraid of: employees who are ill-equipped to exercise good judgment because they've never been allowed to exercise good judgment! It's yet another manifestation of the downward spiral Barry Schwartz warned us about just a few weeks ago.

I don't know about you, but personally, when someone - especially a boss - put their trust in me and give me freedom to act, I don't want to disappoint them and I do everything I can to meet the expectations and keep that trust and that freedom. It would be nice if public administrators and servants and the entire public service as a whole would take a similar approach with regards to the use of social networking websites by employees.

Monday, January 26, 2009

The challenge is on!

In case you missed it, the government blogosphere is welcoming a new member.

Yes Doug, I have noticed the blurb, and I will happily take it as an open challenge to improve my own performance! ;-) It will actually give me some extra motivation. After all, isn’t that what fellow bloggers are for?

Speaking of which, Mike Kujawski had a post this morning about Kaplan University’s latest ad. Coincidentally, I wanted to use another Kaplan U ad for my panel on talent management last week in Montreal.

When I pitched the idea of what I wanted to do with the ad to some of my friends, they advised me not to do it, because they doubted the crowd of senior executives would get it. However, they thought the readership of this blog would probably "get it".

So here’s the idea. Watch the ad, and then imagine a slightly different context: the DM comes to talk about talent management to a group of employees, and makes the following speech (adapted from the ad):

“We stand before you today to apologize. The system has failed you. We have failed you.

We have failed to help you share your talent with the PS and the PS needs your talent more than ever.

Yet it is being wasted everyday by management practices steeped in tradition and old ideas. It's time for a new tradition.

It's time to realize talent isn't just about the “best and brightest”. It's about everyone.

It’s time we learn from you and refrain from telling you what you ought to think and do, because we don’t always know what’s best.

It's time to rewrite the rules of talent management, to unleash your talent rather than contain it.


It's time to adapt the way we manage talent to your needs rather than forcing you to adapt to how we manage talent.

It's time for a different kind of talent management.

It's your time.”

Inspiring or cheesy? You decide! ;-)

Tuesday, January 13, 2009

Facing Facebook

-->I pride myself in working for one of the federal public service’s great organizations (bonus point if you can find which one... just don't mention it here). So far I have been relatively careful about not discussing on this blog issues that were too close to me, i.e. directly related to my official work duties (note: what I do with regards to PS Renewal is not part of my “official work duties”).
Today, I have decided to cross that line and share a positive story which will hopefully be beneficial to - and reproduced by - other organizations. (Place your bets now: will I get in trouble for this or not?)

On December 23rd, 2008, just before the holidays, we sent an email to all our staff (close to 200 people – 95% of whom are law enforcement officers). The purpose of the communication was twofold:
  1. Provide direction with regards to the use of social networking websites (Facebook in particular);
  2. Educate employees about the implications of using social networking websites, as ordinary citizens, public servants, and especially law enforcement officers (who are perhaps under closer scrutiny than any other public servants).
In providing direction to staff, we wanted to fill the void that currently exists around the use of social networking websites such as Facebook, YouTube, MySpace, blogs, etc. More importantly, we didn’t want do like so many departments and agencies that blocked employee access to Facebook after the mini-scandal at CBSA (similar incidents have also been traced all around the world, in the public, private and not-for-profit sectors).

Our position was simple: we believe our employees can be trusted to behave properly, if only given the information and guidance necessary to exercise good judgment. What follows is an abstract from the email we sent to staff (complete document is available on GCPEDIA):

“As public servants, we spend much of our time at work. Our job is a big part of our life. Many of us are extremely proud of what we do and want to share it with friends and relatives using social networking sites like Facebook. But as public servants, we also have a duty to Canadians, and this is the reason why we are bound to uphold the Values and Ethics Code for the Public Service.

[…]

With this communication, I don’t want to discourage employees from using social networking websites, quite the contrary. We are increasingly asked to build partnerships and develop relationships with stakeholders. As we all know, the best relationships are not exclusively professional. It is only natural to expect that these relationships may ultimately grow on social networking websites, such as Facebook.

[…]

If we make appropriate use of social networking websites and lead by example, I can see us setting a precedent […]. We could show that not only is it okay for employees to use social networking websites, but it can actually make the program more effective.

In the meantime, I invite you to share your comments, reactions, and suggestions with your supervisors. We probably don't have answers to all your questions, but if there is a need we will create a working group to take a closer look at the implications of the use of social networking websites by employees. Thank you for your cooperation”

We attached to the email a document detailing some of the implications of using social networking websites, focusing on the “grey areas” and highlighting the unique implications for law enforcement officers.

There are three things I particularly like about his email:
  • First, we stated clearly we trust employees to behave appropriately – a sharp contrast with many trends I have observed in the public service, especially since the Gomery inquiry.
  • Second, we told our employees it was okay to be a public servant and use social networking websites – yes, you are actually permitted to do both!
  • Third, we left the door opened and went as far as suggesting that if used well, social networking websites may even support the delivery of the program (now that’s a heretic thought!).
But the real beauty of this communication to staff is found in the last paragraph, where we acknowledge that as managers of the organization, we don’t have all the answers, and we rely on our employees (i.e. those who actually use social networking websites) to help us shed light on those issues. Talk about humility! Is this possible? Public service managers admitting they don’t know? And furthermore, who invite employees to participate in the development of the solution? “Is this really a public service organization?”, you may be wondering…

Admittedly, I was a bit worried about what would be the reaction from our employees to this "progressive approach". A few people later told me that for 15 minutes, this was the topic of discussion in all our offices across the Pacific region... Some employees wasted no time in identifying additional implications we had not originally considered, others were providing suggestions on how to clarify the direction given to staff and ensure appropriate use of websites, others were surprised it took us so long to issue this communication to staff, etc. I couldn’t believe it. It was the world was upside-down!

I keep saying it: public service excellence begins with the excellence of its employees.

Monday, January 05, 2009

New Year’s Resolution

Hi everyone,

I’m back from hibernation (Vancouver has received an unusual amount of snow this year – very odd given that I had seen only 2 mm of snow during my first winter here, three years ago!).

I’d like to kick-off the year with a post that might lead some people (and organizations) to take a few resolutions for 2009: the results to my poll the low participation rate to PS Renewal-related websites.

(Click on the image for the full size graph)

Based on the results, it looks like the 24 respondent were very honest in their assessment. The top three reasons for low participation are:
  1. People are afraid of getting in trouble if they write something on those sites (54%);
  2. People don't take the time to comment and provide input (46%);
  3. Learned helplessness (38%).
So tell me: how can these three reasons be mitigated, both individually and at the organizational level? Now make it a New Year’s Resolution!

It is interesting to see how the wording of the question influences the results. A few months ago, I had conducted another poll where I asked: “How do you feel about discussing the public service of Canada and/or PS Renewal on websites, blogs, discussion forums, Facebook, etc.?” 75% of the respondents claimed to be comfortable discussing PS Renewal on the Web, which left me a bit perplexed given the low participation.

In my latest poll, 54% of the respondents said one of the reason for the low participation on PS Renewal-related websites is that “people” (not them) “are afraid of getting in trouble if they write something on those sites”. Hum…

As for my own resolutions, I plan (oooh! bad sign already!) to post more articles in 2009. I have quite a few somewhat “controversial” postings in the works, and lots of interesting links to share. I’m also working on my next “big” paper, as I have indicated previously, which will be on the topic of management and leadership.

If I have any wish for 2009, it is to get more comments on my blog!

P.S.: If you haven't read it already, I highly recommend you check out "Scheming Virtuously", Nick and Mike enlightening paper. It reminds me a lot of Bob Chartier's work, and it is in a way the missing piece to my presentation on "Bottom-Up Change" (see Sean's comment on the lack of concrete example, which is a criticism I have received a few times before regarding this presentation).

Tuesday, November 25, 2008

A Glimmer of Hope

In the past few weeks, I have witnessed some meaningful development around the use of social networks in my Department, and the government in general.

It started with my meetings with the people from Values and Ethics - the same people who dealt with the complaint filed against me about a year ago after I released “An Inconvenient Renewal” (if you have missed it, see my postings on the topic: here, here and here). We didn’t get into all the details of the investigation (or “fact-finding exercise” as they call it), but they acknowledged that they were a little overwhelmed and ill-equipped to deal with my case a year ago. A lot has happened since then: some learning has taken place, and the efforts of the government to bring Web 2.0 into the workplace has gotten many people to be a bit more open-minded about it.

The good thing though is that my case kind of set a precedent that was necessary to get senior public servant to a) think about the impact of Web 2.0 on the way we run our organizations and b) ponder the opportunities and risk involved in giving employees a space to voice their ideas and concerns about the public service in general and PS Renewal in particular.

In fact, I was just tasks by my superiors to look into the best practices surrounding the use of discussion boards and other alternatives to allow employees to discuss PS Renewal matters and voice their thoughts on the topic. There seems to be an awareness that there are risks involved, yet the benefits can offset those risks and therefore the initiative is worth pursuing.

I have also been asked to provide some kind of guidance to the employees of my organization with regards to the use of social networks. What could be the most interesting thing about this exercise, is that we do not seek to forbid the use of social networks, but rather educate employees about some of the implications of sharing information about work on sites such as Facebook and others. We have yet to issue the communication to staff, but I find we are taking a very progressive direction. If we go that route, it will strike a nice balance between being cautious and harnessing the power of Web 2.0.

Hopefully, this will serve as an incentive for more public servants to interact on existing websites related to the federal public service and PS Renewal.

On that note, here are three interesting postings about blogging: